Executive Assistant

MongoDB is seeking an Executive Assistant, based in the United States, to support two SVPs and one VP in our Marketing org based across the United States. This role is ideal for a dynamic, intelligent, highly-organized individual who thrives in dynamic environments, takes ownership over the details and loves to get things done.

In this role, your day will consist of managing and prioritizing a steady stream of requests, meetings, and trips, and anticipating how your executives want these priorities to be handled. To succeed in this role, you’ll need to balance the needs and requirements of multiple stakeholders and be ready to pitch in wherever needed. You should be comfortable engaging with senior executives, navigating ambiguity, and operating with a high level of discretion and autonomy. This is a hybrid position, requiring in-office presence several times per month. Occasional travel may be required to support your executive in planning and executing offsites.

Responsibilities

Provide seamless day-to-day support to the executive, including proactive calendar management, time prioritization, and coordination across time zones

Think ahead and manage time effectively, anticipating scheduling conflicts, proactively booking a month in advance, and making adjustments to avoid last-minute disruptions

Coordinate complex domestic and international travel in line with policy, and manage monthly expense reconciliation with accuracy and timeliness

Partner with the executive on long-term planning and operating rhythms, including goal tracking, meeting preparation, and slide and agenda development

Track key deliverables and action items to closure with integrity and accountability, escalating blockers when needed and following through without reminders

Lead the planning and execution of events and offsites, from gathering requirements and securing venues to managing budgets, contracts, and payments

Build trusted relationships across functions and levels, communicating with professionalism and discretion in support of the executive

Take ownership of special projects as needed, showing initiative and sound judgment in ambiguous or fast-changing scenarios

Requirements

4+ years experience supporting executives, or other relevant experience working directly with executives

Bachelor’s degree or equivalent professional experience preferred

Proficient with Google Workspace (Gmail, Calendar, Docs), Microsoft Office Suite, and video conferencing tools (e.g. Zoom). Knowledge of AI tools is a plus.

Proven success managing complex calendars across time zones, with meticulous attention to detail and the ability to anticipate scheduling needs

Demonstrated ability to plan and manage high-volume domestic and international travel

Excellent verbal and written communication skills, with the ability to communicate with clarity and professionalism at all levels

Exercises sound judgment, handles confidential information with discretion, and operates with a high level of integrity

Highly adaptable and calm under pressure—able to make decisions, reprioritize quickly, and thrive in a fast-paced, dynamic environment

Collaborative, proactive, and feedback-driven. Is able to take initiative, think creatively, and work independently when needed

Willingness to work flexible hours to support global stakeholders and executive needs

About MongoDB

MongoDB is built for change, empowering our customers and our people to innovate at the speed of the market. We have redefined the data platform for the AI era, enabling builders to create, transform, and disrupt industries with software. MongoDB’s unified data platform, the most widely available, globally distributed data platform on the market, helps organizations modernize legacy workloads, embrace innovation, and unleash AI. Our cloud-native platform, MongoDB Atlas, is the only globally distributed, multi-cloud data platform and is available across AWS, Google Cloud, and Microsoft Azure.